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Privacy policy

The Interplanetary Database Association e.V. (“we”) is the operator of the website (the “Website”). We essentially collect and process personal data of individuals (the “User” or “you”) using the Website. The protection and confidentiality of your personal data is of particular importance to us. We treat your personal data confidentially and in accordance with the applicable data protection laws, in particular with the EU General Data Protection Regulation (the “GDPR“).

In the following, we will inform you what data are collected during your visit of our Website, as well as the legal bases for the processing of personal data, the purpose of the data processing, the use, the duration of the storage of data and your rights. 

1. Name and address of the responsible body 

The responsible body (the “Controller”) within the meaning of the GDPR is:

Interplanetary Database Foundation e.V. 

Rudi-Dutschke-Str. 23

10969 Berlin



If you have any questions relating to data processing and your rights according to the applicable data protection laws, you may contact us by email:

2. What categories of data do we collect?

  1. Technical data: such as your IP address or your operating system when using the website (see below for more information);
  2. Behavioural data: the manner in which you use/handle our website or our e-mails;
  3. Contact information, such as email address;
  4. Your correspondence with us;

3. How do we use your personal data?

3.1 Provisioning and improvement of the Website 

The provider of the Website automatically collects and stores information in so-called server log files. Such information is needed to establish a connection to the Website and to improve the functionality of the Website. The processed information is: 

  • browser type and browser version;
  • operating system used;
  • the internet service provider of the User;
  • the IP address of the User, storage of IP adress only in a shortened/anonymized form;
  • hostname of the accessing computer;
  • time of the server inquiry;
  • websites from which the User’s system reaches the Website;
  • websites accessed by the User’s system via our Websites.

The data is also stored in the log files of our system. These data are not stored together with other personal data of the User and is not combined with other data sources. 

The legal basis for processing of the data is Article 6 (1)(f) GDPR. The log files are processed for technical and administrative purposes of establishing and maintaining a connection in order to guarantee the security and functionality of the Website and to be able to prosecute any illegal attacks on it if necessary. 

Our legitimate interest in data processing pursuant to Art. 6 (1)(f) GDPR results from the security interest mentioned and the necessity of a trouble-free provision of our Websites.

Data will be stored no longer than 365 days. We also delete the storage immediately if you indicate this to us.

3.2 Cookies

We are using cookies on our Website. Cookies are small amounts of information that are distributed from some websites to your web browser to recall information about past browsing activities. We may use cookies to identify the browser you are using so that our Website displays properly. We also use cookies in various places on our Website in order to document your visit to our Website and allow for a more efficient website design. 

We make use of the following type of cookies: 

  • Strictly necessary cookies. These cookies are necessary for the functioning of our Website. They allow you to log in and use our services. 
  • Analytical/performance cookies. These cookies analyse the way our Website is used, which pages are most frequently visited, which problems occur, etc. This way we can improve our Website and keep your user experience optimal.
  • Functionality cookies. These cookies are used to recognize individual users and to remember their preferences. We can for instance remember your choice of language and other settings so that they are immediately correct on your next visit.
  • We do not used targeted or advertising cookies. Such cookies analyse your surfing behaviour (on our and other websites) to show you ads that match your interests and profile. Such cookies generally come from third parties (such as Google or Facebook) that collect that information and also take care of the ads based on it.

As a rule, our cookies expire automatically.

Cookies can also be explained on the basis of who issues them. They can be divided into:

  • Third-party cookies. These cookies come from other parties. They are often used to track online behaviour across different websites or to analyse website use (such as Google Analytics). 

You may reject the setting of cookies by adjusting the relevant settings of your browser at any time. If you do not want to allow us to use cookies, you can disable cookie installation via your browser setting or refuse the installation of cookies when prompted to this effect. 

You also have the option of deleting cookies from your computer’s hard disk at any time. When cookies are disabled, the functionality of our Website may be limited.

Most of the cookies we use are so-called session cookies. They will automatically be deleted at the end of your visit. Other cookies remain stored on your device until you delete them. These cookies enable us to recognize your browser the next time you visit our Website.

We erase your Personal Data automatically when they are no longer required for the purposes listed above. We also erase your Personal Data according to your request and if further storage is neither required nor permitted by applicable laws.

Cookies cannot identify you as a person. In any case, the use of cookies is justified on the basis of our legitimate interest in a needs-based design (Article 6 (1) (f) GDPR).

3.3 To communicate with you

  1. To communicate with you;
  2. To provide you with updates on information and services if you request it, e.g. by subscribing to our newsletter. In any case, you can always opt out of receiving any more of these communications.

An e-mail address is provided, which the user can use for the purpose of contact. The legal basis is legitimate interest, Article 6 paragraph 1 lit. f) GDPR. 

We send you the newsletter only if you consent to it, Article 6 paragraph 1 lit. a) GDPR.

We will delete your personal data as soon as the purpose of the data processing no longer applies. 

4. How do we collect your data?

  1. When using our website;
  2. When communicating with us.

5. Which third parties process your data?

For the following processing tasks, we collaborate with other companies that process your data but which are not allowed to use this data themselves:

  1. Hotjar Ltd., 3, Elia Zammit Street, St Julians STJ 1000, Malta, Europa

We rely on a limited number of third-party services to maintain our own services. We ensure that we only allow reliable partners to process your data, who provide us with the required guarantees that they will process data in compliance with the requirements of this Privacy Policy and privacy regulations (e. g. GDPR). 

6. Where do we process your data?

  1. Within the EU.

7. Your rights in connection with processing of personal data

In the following, we inform you on your rights that you have in connection with the processing of personal data by us and may exercise according to applicable data protection laws, in particular to the GDPR.

7.1 Right of access

In the following, we inform you on your rights that you have in connection with the processing of personal data by us and may exercise according to applicable data protection laws, in particular to the GDPR.

You have the right at any time to demand information on if we process your personal data. In the event of such processing, you may request the following information from us: (i) the purposes for which personal data are processed; (ii) the categories of personal data which are processed; (iii) the recipients or categories of recipients to whom your personal data have been or will be disclosed; (iv) the planned duration of the storage of your personal data or, if specific information is not possible, criteria for determining the storage duration; (v) the existence of a right to correct or delete your personal data, a right to restrict the processing by us or a right of objection to such processing; (vi) the existence of a right of appeal to a supervisory authority; (vii) all available information on the origin of the data if the personal data are not collected directly from you; (viii) the existence of automated decision-making, including profiling in accordance with Article 22 paragraph 1 and 4 GDPR and, at least in these cases, meaningful information on the logic involved and the scope and intended impact of such processing on you.

You have the right to request information on whether your personal data are transferred to a third country or to an international organisation. In this context, you may request to be informed on the appropriate guarantees in connection with the transfer of data.

7.2 Right to rectification

You have the right to demand us to correct and/or complete your personal data if your personal data processed is incorrect or incomplete. 

7.3 Right to erasure

You may demand your personal data to be deleted if (i) the personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed; (ii) you revoke your consent to the processing and there is no other legal basis for the processing; (iii) you submit an objection to data processing and there are no predominant justifiable reasons for the processing; (iv) your personal data have been processed illegally; (v) the deletion of your personal data is necessary to fulfill a legal obligation under Union law or the law of the Member States to which we are subject.

7.4 Right to restriction of processing

You may request to restrict the processing of your personal data if (i) you deny the accuracy of the personal data for a period of time that enables us to verify the accuracy of the personal data; (ii) the processing is unlawful and you refuse to delete the personal data and instead request the restriction of the use of the personal data; (iii) we no longer need your personal data for the purposes of processing, but you need them to assert, exercise or defend legal claims; (iv) if you have lodged an objection against the processing and it has not yet been determined whether the legitimate reasons of the person responsible outweigh your grounds.

7.5 Right to data portability

You have the right to obtain your personal data in a structured, commonly used and machine-readable format. You have the right to transmit your data to another Controller. Where technically feasible, you have the right to have your data transmitted directly from us to another Controller.

7.6 Right to object

On grounds relating to your particular situation, you have the right to object at any time to the processing of your personal data which is carried out on the basis of Article 6 (1) (f) GDPR. Such grounds exist, in particular, if they underline your interests and outweigh our interest in the respective data processing. If your personal data are processed in order to carry out direct advertising, you have the right to object at any time to the processing of personal data for the purpose of such advertising; this also applies to profiling, insofar as it is associated with such direct advertising.

7.7 Right to revoke the declaration of consent under data protection law

If you give us the consent to process your personal data, you have the right to revoke your consent at any time. The revocation of the consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.

7.8 Right to lodge a complaint with the supervisory authority

You have the right to address the supervisory authority for any questions or complaints. The supervisory authority is Berliner Beauftragte für Datenschutz und Informationsfreiheit, 

8. Changes to the Privacy Policy

This Privacy Policy may be amended or updated from time to time in order to adapt it to changes in the law or changes to the service and data processing. However, this applies solely with regard to declarations on data processing. If your consent is required or if parts of Privacy Policy contain regulations of the contractual relationship with you, changes will only be made with your consent.

You are asked to inform yourself regularly about the content of our Privacy Policy.