IPDB PRIVACY STATEMENT
We take data protection seriously and inform you how we process your data and what claims and rights you are entitled to under applicable data protection regulations.
1. Name and contact information of controller [and data protection officer]
Interplanetary Database Association e.V.
[KEEP THE BELOW ONLY IF A DATA PROTECTION OFFICER HAS BEEN APPOINTED:
Our data protection officer may be reached
- at the address listed above, attn. Data Protection Officer or
- by E-Mail at [__________@_________.io]
2. Categories of data, purposes and legal basis of data processing
We process personal data in accordance with the provisions of the General Data Protection Regulation (GDPR), the German Federal Data Protection Act (Bundesdatenschutzgesetz – BDSG), and other applicable provisions of data protection legislation. The details of the data processed by us, the purposes data processing and the legal basis of such data processing depend on the circumstances of the individual case.
2.1 When you visit our Website
When you visit our website for informational purposes, we collect data on each access of our web server on which the website is located (server log files). Such data include
- the name of the website accessed
- file, date, and time of the access
- quantity of data transferred
- reporting of successful access
- browser type and version
- the user’s operating system
- referrer URL (the page visited previously)
- IP address, and
- the enquiring provider.
The access data will be stored for security reasons (e.g., to clarify misuse or fraud actions) for a maximum period of seven days and then deleted. Data that must be stored for the purposes of evidence are excluded from deletion until the final clarification of the occurrence in question. The legal basis of our data processing is our justified interest presenting our service offering on the internet (legitimate interest in accordance with Art. 6(1)(f) GDPR).
Cookies are information that are transferred from our web server or third-party web servers to the web browser of the users and are stored there to be accessed later. Cookies may be small files or other kinds of information storage.
We use different types of cookies:
- Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies.
- Session cookies are only stored for the duration of the current visit to our website (e.g., in order to enable the storage of your login status or the shopping cart function and therefore actually make it possible for you to use our website at all). A randomly generated clear identification number will be stored in a session cookie (so-called session ID). In addition, a cookie contains information on its origin and the duration of storage. These cookies cannot store any other data. Session cookies are deleted when you end the use of our website and log out or close the browser.
- Functionality cookies remember your preferences for a website, such as language preference, usernames or shopping basket.
- Performance cookies capture website and app usage information on an abstract level and are used to provide analytics and metrics such as the number of visitors and which pages are most frequently accessed. These cookies include Google Analytics (see also below).
- Statistic cookies help website owners to understand how visitors interact with websites by collecting and reporting information anonymously.
- Targeting or advertising cookies are used to collect information about browser habits and can be used to customize advertising and marketing.
The cookies we use on our website are listed in the chart below:
|Necessary cookies||WordPress||Session Cookies|
|WordPress Login||Session Cookies|
|Performance cookies||Google Analytics||Analytics|
|Marketing & advertising cookies||Unsplash||Marketing|
As far as legally required, we ask you for your consent in advance.
If you do not wish cookies to be stored on your computer, you can deactivate the appropriate option in the system settings of your browsers. Stored cookies can be deleted in the system settings of the browser. Excluding cookies from your computer can result in restricted functioning of this online content.
You can at any time change or withdraw your consent from the Cookie Declaration on our website.
The legal basis of our data processing related to cookies is your consent (Art. 6(1)(a) GDPR) and/or our justified interest presenting our service offering on the internet (legitimate interest in accordance with Art. 6(1)(f) GDPR).
Google is certified under the Privacy Shield framework (https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active).
Google will use this information on our behalf to analyze the use of our online content by the users and to compile reports on activities within the online content in order to perform further services associated with the use of this online content for us. As part of this process, pseudonymous user profiles for the users can be created from the processed data.
We use Google Analytics to ensure that we only display the advertisements provided as part of the advertising services provided by Google and its partners to users who have shown an interest in our website or who display certain features (e.g., interest in certain topics or products, which is determined on the basis of the websites that are visited), which we send to Google (this is known as remarketing, or Google Analytics audiences). We use remarketing audiences to ensure that our advertisements are in line with the potential interest of the user, rather than being an irritation.
We only use Google Analytics with IP anonymization activated. This means that Google abbreviates the IP address of the user in the member states of the European Union, or in other signatory countries of the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and then abbreviated there.
The IP address transmitted from the user’s browser is not combined with other data by Google. Users can prevent the storage of cookies by configuring their browser settings appropriately; users can also prevent the recording of the data generated by the cookie and the data collected as a result of their use of the online content to Google, as well as its processing by Google. This can be done by downloading and installing the browser plugin available at the following link:
As an alternative to the browser plugin or in browsers on mobile devices, please click on the following link in order to set up an opt-out cookie, which prevents recording by Google Analytics on this website in future (this opt-out cookie only functions in this browser and only for this domain, delete your cookies in this browser, then click on this link again):
Deactivate Google Analytics
The legal basis of our data processing related to Google Analytics is your consent (Art. 6(1)(a) GDPR).
2.2 When you communicate with us electronically
When you communicate with us electronically via our website, we collect and process certain contact data of you. Such data include
- Your first name and last name
- Your email address(es)
- Your phone number (landline and/or mobile)
We send emails and other electronic notifications with promotional information only with your consent or with legal permission and we process your contact data only for purposes of responding to your electronic messages.
The legal basis of our data processing related to our electronic communication with you is your consent (Art. 6(1)(a) GDPR), and/or our legitimate interest in promoting our services (legitimate interest in accordance with Art. 6(1)(f) GDPR).
3. Recipients of your data
3.1 Your personal data will only be transmitted to third parties if
- you have given us consent to transmit the data to third parties;
- transmission is covered by a legitimate interest in accordance with Art. 6(1)(f) GDPR), or
- we are obligated or entitled to give information, notification or to forward data under applicable laws and regulations.
3.2 In connection with our website operation, we transmit your access data (see item 2.1 above) and your contact data (see iitem 2.2 above) to our IT service providers engaged by us to host our website. Our IT service providers are subject to adequate data security standards agreed by us with the service providers.
3.3 We also transmit personal data to Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland, in connection with our use of Google Analytics, if you have given us your prior consent in this respect. For the details on this use, please refer to item 2.1 above.
4. Duration of data storage
4.1 In general, we process and store your data only for as long as such processing or storage is required.
4.2 The personal data that we collect from you will be stored until the end of the legal storage period and erased, unless we are obliged to store the data for longer in accordance with Art. 6(1)© GDPR as a result of storage and documentation obligations under tax and commercial law, or if you have given your consent to longer storage in accordance with Art. 6(1)(a) GDPR. Furthermore, special statutory provisions may require longer retention such as the preservation of evidence in connection with statutory time-barring provisions (statute of limitations).
4.3 If the data are no longer required to meet our contractual or statutory obligations and rights, data will be routinely erased unless further processing is necessary due to an overriding legitimate interest. Such an overriding legitimate interest may exist, if it is not possible to erase the data as a result of the particular type of storage, if such is erasure is only possible at a disproportionately great expense, provided that processing for other purposes is excluded by appropriate technical and organizational measures.
5. Where we process your data
5.1 The servers used by us to store your data collected via our website are located within the European Union.
5.2 We also transmit personal data to Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland, in connection with our use of Google Analytics, if you have given us your prior consent in this respect. The information created by Google cookies about the use of our website is generally transferred to one of Google’s servers in the USA and is stored there. For more details on these transfers, please refer to item 2.1 above.
6. Our appearances on social networks
6.1 We have various presences in so-called social media platforms. We operate these presences with the following providers:
|Provider name||Link to website|
6.2 When you visit our websites on the aforementioned social media platforms, the providers of the social media platforms collect, among other things, your IP address and other information that is stored on your terminal device in the form of cookies. This information is used to provide us as the operator of the accounts with statistical information about the interaction with us.
6.3 The data collected about you in this context is processed by the platforms and may be transferred to countries outside the European Union, in particular the USA. According to their own statements, the aforementioned providers maintain an adequate level of data protection equivalent to that of the former EU-US Privacy Shield and we have concluded the standard data protection clauses with the companies. We are not aware of how the social media platforms use the data from your visit to our account and interaction with our posts for their own purposes, how long this data is stored and whether data is passed on to third parties. Data processing may differ depending on whether you are registered and logged in to the social network or visit the site as a non-registered and/or non-logged-in user. When you access a post or the account, the IP address assigned to your terminal device is transmitted to the provider of the social media platform. If you are currently logged in as a user, a cookie on your end device can be used to track how you have moved around the network. Buttons embedded in websites enable the platforms to record your visits to these website pages and assign them to your respective profile. This data can be used to offer content or advertising tailored to you. If you wish to avoid this, you should log out or deactivate the “stay logged in” function, delete the cookies present on your device and restart your browser.
6.5 To exercise your rights as a data subject (see section 7 below), you can contact both us or the provider of the social media platform. Insofar as one party is not responsible for responding or must receive the information from the other party, we or the provider will then forward your request to the respective partner. Please contact the operator of the social media platform directly for questions about the profiling, processing of your data when using the website. For questions about the processing of your interaction with us on our site, contact us via the contact details set forth in section1 above.
6.6 What information the social media platform receives and how it is used is described by the providers in their data protection statements. There you will also find information on contact options as well as on the setting options for advertisements. You can access the relevant privacy statements of the social media providers through the links below:
|Provider name||Links to website and privacy statement|
Further information on social networks and how you can protect your data can also be found at www.youngdata.de.
7. Your Rights as Data Subject
In accordance with the provisions of the GDPR, you as data subject can assert the following data protection rights against us:
7.1 You may revoke the consent that you have issued to us at any time (Art. 7(3) GDPR). As a result, we will no longer perform the data processing covered by this consent in future.
7.2 You have the right to obtain information on your personal data processed by us (Art. 15 GDPR with limitations in accordance with Section 34 Federal Data Protection Act).
7.3 You have the right to request the rectification of data stored by us on you where such data are inaccurate or incorrect (Art. 16 GDPR).
7.4 You have the right to request the erasure of data stored by us on you, unless we are prohibited from doing so by other statutory provisions (e.g., statutory retention obligations or the restrictions laid down in Section 35 Federal Data Protection Act) or if there is an overriding interest on our part (for example, to defend our rights and claims) (Art. 17 GDPR).
7.5 You may request us to restrict the processing of your data in accordance with Art. 18 GDPR.
7.6 You have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format or to transmit such data to a third party (Art. 20 GDPR).
7.7 You may file an objection to the processing of your data in accordance with Art. 21 GDPR. If you file an objection, we will no longer process your personal data unless we can demonstrate compelling reasons warranting protection for the processing that outweigh your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.
7.8 You have the right to revoke consent issued to us to process personal data, at any time with effect for the future.
7.9 In addition, you have the right to complain to a data protection supervisory authority (Art. 77 GDPR).
The competent supervisory authority is Berliner Beauftragte für Datenschutz und Informationsfreiheit, https://www.datenschutz-berlin.de/
8. Changes to this Privacy Statement
This Privacy Statement may change when prompted by new developments.